Job Information
Port of Seattle Buyer III/Contract Administrator III in Seattle, Washington
Some of what you'll be doing:
As Buyer III, you will manage strategic sourcing in medium to large scale projects that involve mission critical equipment/services that guarantee the optimally continued operation of the various assets managed by the Port of Seattle.
You will develop procurement objectives in terms of competition, price and constructs contract vehicle including: pricing arrangements, special Terms and Conditions, and appropriate evaluation criteria.
You will advise internal customers on procurement requirements and strategies to facilitate and expedite the process. You will provide advice on complex, highly sensitive procurement issues and procedures to Port of Seattle management, senior and mid-level managers, program managers, project managers, and requesting department representatives.
You will reduce the Port's risk exposure by ensuring that General Liability Insurance requirements are established and provided by contractor prior to commencement of work on Port facilities. You will collaborate with legal and risk management to identify and mitigate high risk liability to the Port for onsite purchased service and maintenance agreements and negotiate special terms and conditions, if applicable, to protect the Port from excessive exposure to risk.
You will draft evaluation criteria and project scope in collaboration with the requesting department, leveraging on industry and Port specific best practices.
You will develop and create complex & highly sensitive ITB / RFP documents for Goods & Services that require explicit detail regarding technical, financial, risk management, legal and procedural issues that optimize price, delivery, and terms for the best value to the Port.
You will lead the procurement process for highly complex, politically sensitive Goods & Services procurements. You will provide guidance to requesting department representative and other stakeholders in developing best method of procurement in accordance with Port policies and procedures, statement of work, timelines and ensure that planning encompasses all State of Washington Law (RCWs) and Port Policies and minimizes risk to the Port.
You will address and resolve quality service and or products as they arise in support of the requesting department.
You will execute contracts and purchase orders within the delegated authority.
You will perform contract/ procurement administration, which includes reviewing and drafting amendments and change orders, provide answers for questions on contract interpretation and provide advice on contract/procurement issues such as non-compliance with contract requirements and change orders.
Who you are:
Experienced – You have five (5) years of experience in procurement and/or contract development and administration.
Desired – We hope you have a Bachelor’s degree in a related field and experience with contracting in a public or private agency, working at multiple public agencies, and experience with PeopleSoft Financials-Purchasing module or another ERP Financial System. Additionally, two (2) years of experience procuring IT goods and services, is preferred.
Committed to Equity – You will apply equity and exemplify shared values, behaviors, and practices in all aspects of the work. At the Port of Seattle, equity is a daily responsibility and a foundational expectation for all Port employees.
Knowledgeable – You have knowledge of policies and procedures, Federal, State and local laws and regulations pertaining to contract formation, personal and professional services, purchasing, contracts, uniform commercial code, public works, and contract administration. You are experienced in procurement contracting methods and tools to assess and apply best practices.
Technically Skilled – You have strong Microsoft Suite skills and ERP system experience, such as Oracle.
Analytical and Problem Solver – You can demonstrate the ability to scrutinize and break down facts and thoughts into strengths and weaknesses. You have the capacity to think in a careful and discerning way to solve problems, to analyze data, and recall and apply information. You are able to prioritize tasks based on the level of urgency and impact on the Port’s normal operation and practice goal-directed thinking and action.
Collaborative – You have a commitment and motivation to combine a team’s energy and expertise to achieve a common objective. You are able to understand the dynamics of effective teamwork to attain higher levels of performance.
Strong Communicator – You can express ideas and information clearly and concisely both verbally and in writing, and effectively communicate with people at all levels of the organization.
What else you need to know:
Work Schedule – Your normal work schedule will be Monday – Friday, 8:00 a.m. to 5:00 p.m. (40 hours per week). Slightly more flexible start and end times are available in this role. You may be required to work any and all assigned shifts, including weekends and holidays. You may be required to work during emergencies.
Work Environment – You will primarily work in an office environment.
Grade Review – The pay range and grade for non-represented positions are under review and subject to change as part of the Port’s work to implement a new pay program. This review is intended to ensure that positions are aligned with the new program that will be implemented in early 2024.
Washington State Residency Requirement – Employees must establish a residence in Washington state within 30 days of their first day of employment and must maintain a residence in Washington State during their employment with the Port of Seattle. If a position is eligible to telework, work performed while teleworking must be performed in Washington State.
Security Requirements – As the successful candidate, you must pass a Transportation Security Administration (TSA) background check as well as a criminal history background check with the Federal Bureau of Investigation (FBI). Your employment will be contingent upon obtaining a Port of Seattle ID badge upon clearance.
Why you'll love it here:
The Port of Seattle offers an extensive benefits package that rewards our staff for their valuable contributions towards the Port‘s mission. In addition to the summary below, benefit details for non-represented positions can be found on the Port of Seattle‘s website. If the position is represented by a union, please refer to the “ Collective Bargaining Agreement ” or contact the appropriate Union Representative for specific information related to benefits and eligibility.
Healthcare – Medical, Dental, and Vision Care with options that work for you and your family.
Paid Vacation – Just about four weeks per year that increases with tenure to rest and rejuvenate.
Paid Sick Leave – At least one hour of sick leave for every 40 hours worked.
Holidays – More than ten days per year to celebrate with family and friends away from work.
Pension/Retirement Plans – A pension and additional savings plans to prepare for your future after the Port.
Getting to Work – From subsidized parking and a low-cost public transit card to alternative work arrangements giving you an opportunity to work from home.
Parental Leave – Six weeks of paid leave to spend with new additions to your immediate family.
Development – From tuition reimbursement, training, stretch assignments and internal internships, we support a learning culture.
Equity, Diversity, and Inclusion – The Port of Seattle values diversity as a source of innovation and strength. We are actively working across the organization to create a culture where all employees – regardless of race, gender, and other identities – succeed and reach their fullest potential.
Work-Life Balance – We provide the resources to help you create habits to be healthy and balanced.
Mission Driven – We are focused together in promoting economic opportunities and quality of life in the region by advancing trade, travel, commerce, and job creation in an equitable, accountable, and environmentally responsible manner.
Why the Port of Seattle:
Every role at the Port of Seattle is vital to our thriving community. We are a leader in moving people and cargo across the country and around the world. With facilities and property ranging in scope from a half-acre park to one of the largest airports and container terminals on the West Coast, we maximize the public assets in our portfolio with an eye toward best uses and environmental sustainability. Find out more here . IND123
Our vision is to create a Port that mirrors – throughout its breadth of operations and services and within its leadership – the diversity of our communities, instill principles of equity into its culture, and ensures a fair and intentional distribution of opportunities to expand economic develop and quality of life for all in our region. Find out more about how our values RAISE us up and our commitment to equity .
Location: Downtown Seattle
Organization: Central Procurement Office
Employee Status: Regular
Schedule: Full-time
Posting Expires: May 8, 2024, 11:59:00 PM
Minimum Salary: 92,913.60
Midpoint Salary: 139,380.80
Req ID: 002617
The Port of Seattle is an equal opportunity employer that values diverse perspectives and life experiences. We encourage people of all backgrounds to apply, knowing decisions concerning the employment relationship will be made without regard to age, race, ethnicity, color, religion, creed, sex (including pregnancy), sexual orientation, gender identity or expression, national origin, marital status, citizenship status, veteran status, the presence of any physical or mental disability, or any other status or characteristic protected by federal, state, or local law, regulations and ordinances. To help comply with all state and federal requirements, we appreciate you voluntarily answering the questions below. The information on this form will be kept confidential. Click https://www.portseattle.org/page/ethnicity-definitions for definitions and descriptions of the categories referenced below regarding Ethnicity and Race. Click https://www.portseattle.org/page/vevraa-information for information and definitions of the categories referenced below regarding Protected Veterans status.